Data Security Guide for Accounting Practices

Bookkeeping Data Security

1. Our Security Philosophy

We understand the sensitivity and importance of the security of your data and information. Our security philosophy is a guiding standard principle of our core values.

a) Commitment to confidentiality of information

b) Continual check and internal control on safety of information

c) Non disclosure of work and process models of client companies

d) Restricted access to important information

2. Non Disclosure Agreement

Giving contractual validity to our commitment to security, we encourage all our customers to sign a mutual **Non Disclosure Agreement** with UK.

3. Systems Security

Enterprise Access System for Employee Login:

a) Secure Biometric Finger Print Scanner Premises Access

b) Network protected with firewall

c) Paperless office. No printers available to any staff.

4. WorkStation Security

Wide security management with administrative auditing, reporting, and monitoring facilities will secure data at all stage

a) **Dual-Monitor workstations** for a paperless environment

b) Limited internet access on need-basis — No personal emails access

c) No facility of external drives (CD drives, Floppy drives, USB ports) available in the workstations.

d) Workstations secured individually by Anti-Virus and Firewall Protection

5. Data Server Security

The online document storage service that we are providing you is a highly secure system. Through this system you can transfer your data to UK and manage your data account through the internet. This system restricts access to specified users and is user protected. Moreover, your data will be stored in secure servers in UK hosted with ibackup.com in CA. All data transfer is 128-bit encrypted and has AES key encryption.

6. Employee Credibility

Security is about people and their credibility. Right from the stage of recruitment we set integrity and trustworthiness among the most non negotiable qualities of employee.

a) Tested methods of evaluation of capability and integrity while recruiting — several rounds of testing

b) Background and referral checks

c) Employees sign in confidentiality agreement with the company before induction

d) Core information shared only within a limited group of people

e) Constant monitoring